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BYLAWS OF EVERETT LACROSSE CLUB

a Nonprofit Corporation

Mission Statement

Everett Lacrosse Club (the Club) is dedicated to organizing, developing, and promoting the sport of lacrosse in the Everett area. The club seeks to honor the game by instilling values of scholastic achievement, sportsmanship and teamwork while fielding competitive lacrosse teams throughout the program.

Affiliations

The Club is affiliated with US Lacrosse, North Sound Youth Lacrosse (NSYL), the Washington High School Boys Lacrosse Association (WHSBLA), and the Washington Schoolgirls Lacrosse Association (WSLA). All student athlete members, coaches, assistant coaches, and chaperones of the Club are required to be active members of US Lacrosse.

General Membership

The General Membership of the Club shall consist of student athletes currently registered to compete on a Club team and their parents/guardians. Membership dues to the Club are included in the athlete's registration fee for their team. Student Athletes must live within the boundaries set for the Club as a result of the Club’s membership in governing leagues and associations, be enrolled in grades K-12 and have completed registration on any of the following organizational teams including: High School Boys, High School Girls, Boys Youth, or Girls Youth. When an athlete's registration fee is paid in accordance with the schedule provided, on stated due dates, and all registration paperwork is submitted and complete, the athlete's parents/guardians (age 21 and older) become members in good standing with the Club. Membership will be from the date of registration to the day prior to the registration the following year. Each qualifying player shall be entitled to one vote per family at the General Membership meeting.

SECTION 1: REGISTERED OFFICE AND REGISTERED AGENT

The registered office of Everett Lacrosse Club shall be located in the State of Washington at such place as may be fixed from time to time by the Board of Directors upon filing of such notices as may be required by law. The registered agent shall have a business office identical with such registered office. Any change in the registered agent or registered office shall be effective on the effective date specified, or if none, upon filing such change with the office of the Secretary of State of the State of Washington.

SECTION 2: DIRECTORS

2.1 General Powers

2.1.1 All corporate powers shall be exercised by or under the authority of, and the business and affairs of the corporation shall be managed under the direction of, the Board of Directors (the Board) except as otherwise provided by the laws under which this corporation is formed or in the Articles of Incorporation. The Board of Directors may adopt such rules and regulations for the conduct of their meetings and the management of the corporation as they may deem proper and which are not inconsistent with applicable statutes, the Articles of Incorporation or these bylaws. The Board of Directors may also establish committees, from time to time, pursuant to RCW 24.03.115.

2.1.2 The Board shall focus on tasks needed for player registration, competition, travel, fundraising, publicity, game operations and other support as needed. The Board shall provide oversight but need not focus on player team placement, playing time or other coaching decisions -- all such decisions are the responsibility of the team coaches and the Varsity Head Coaches of the Everett Lacrosse Club.

2.2 Board of Directors and Officers

2.2.1 All persons age 21 years or older are eligible for a board position with the Club, provided they do not concurrently serve on a board of a competing Lacrosse club and they successfully pass (receive a Green Light) from the NCSI Everett Lacrosse Club background screen.

2.2.2 The Board of Directors shall consist of up to twelve (12) voting members:

  • President
  • Vice President of Operations
  • President of Boys High School
  • President of Girls High School
  • Vice President of Boys Youth
  • Vice President of Girls Youth
  • Director of Community Engagement
  • Director of Technology
  • Director of Equipment
  • Treasurer
  • Secretary
  • Registrar

The President, Vice President of Operations, Secretary, and Treasurer shall be officers.  All other voting members of the Board shall serve as a director. The Boys Varsity Head Coach, the Girls Varsity Head Coach, and members of the Boys High School board and Girls High School board not otherwise enumerated as a voting member shall be non-voting members of the Board.

2.2.3 Board members shall be elected at the annual General Membership meeting by the club members to officer or director positions. The President of each High School board may be selected by any means authorized by each High School board. The normal term of office for officers and directors will be one year. If vacancies occur during the season, the Board has the discretion of appointing a replacement to complete the remainder of the year.

2.2.4 The Board shall meet as deemed necessary by the President, or any Officer, to carry out the business of the Club. At least two-thirds of the non-vacant voting members of the Board must be present to create a quorum and conduct business. To be present, a Board member must be physically at the meeting, attending via telephone, or attending via video conference.

2.3 Duties of Directors and Officers

2.3.1 Varsity Head Coaches

Designated and hired by the High School Boys and Girls Boards, respectively. Primarily responsible to coach, develop and train Everett Lacrosse Club High School athletes within their respective gender’s program and to provide leadership, guidance, oversight, development and training to all coaches in the Everett Lacrosse Club organization. Responsible for coordinating tryouts, scheduling practices, games, and post season awards.

2.3.2 President

The President shall preside over all business meetings of the Board of Directors. He/she shall be an ex-officio member of all committees and shall represent the Organization as necessary. The President shall have the authority to request checks in the absence of the Treasurer. The President shall be responsible for making sure that all league requirements such as but not limited to dues, insurance, and officiating fees are all in order, and that the Everett Lacrosse Club and all of its teams' needs are being met. The President presides over Board and General Membership meetings, represents the Club as administrative officer, is liaison to the School District, and also coordinates publicity and communications.

2.3.3 VP of Operations

Assists the President in helping to execute those duties mentioned above including other events such as tournaments and any other duties assigned by the President of the Organization. In the absence of the President, the VP of Operations will perform the duties of the President. The VP of Operations is responsible for the following: procuring and managing fields to be used for practices and games, procuring, maintaining and keeping inventory of all team equipment and supplies including First Aid, developing, implementing and training on club standards for game scoring and game day policies and procedures, developing and overseeing all player recruitment campaigns and efforts, managing and maintaining club uniforms.

2.3.4 President of High School Boys

Coordinates compliance with the rules and requirements of the governing authority over boys high school lacrosse in Washington (Washington High School Boys Lacrosse Association, as of the adoption of these Bylaws), and participates in such organization in a manner that ensures the program remains in good standing. Works with the Varsity Head Coach(es) to ensure coordination between the school calendar, events, and game/practice schedules. Responsibilities include providing communication between parents, the Varsity Head Coach(es), the School Districts, and the Board of Directors.  Coordinates with the affiliated leagues and the Varsity Head Coach(es) to ensure all eligibility requirements are being met. Responsible for game day operations, coordination of game day volunteers and for ensuring the safety and development of all high school program players.

2.3.5 President of High School Girls

Coordinates compliance with the rules and requirements of the governing authority over girls high school lacrosse in Washington (Washington Schoolgirls Lacrosse Association, as of the adoption of these Bylaws), and participates in such organization in a manner that ensures the program remains in good standing. Works with the Varsity Head Coach(es) to ensure coordination between the school calendar, events, and game/practice schedules. Responsibilities include providing communication between parents, the Varsity Head Coach(es), the School Districts, and the Board of Directors.  Coordinates with the affiliated leagues and the Varsity Head Coach(es) to ensure all eligibility requirements are being met. Responsible for game day operations, coordination of game day volunteers and for ensuring the safety and development of all high school program players.

2.3.6 Vice President of Boys Youth

Coordinates compliance with the rules of any league in which the Club’s boys youth teams compete, and participates in such leagues in a manner that ensures the Club remains in good standing.  Responsible for game day operations, tournament entries and coordination, coordination of game day volunteers, first point of contact and main support for coaches to ensure they are successful in their coaching role, and for ensuring the safety and development of boys youth (elementary and middle school) players.

2.3.7 Vice President of Girls Youth

Coordinates compliance with the rules of any league in which the Club’s girls youth teams compete, and participates in such leagues in a manner that ensures the Club remains in good standing.  Responsible for game day operations, coordination of game day volunteers and for ensuring the safety and development of girls youth (elementary and middle school) players.

2.3.8 Treasurer

The Treasurer shall keep records of all funds of the Everett Lacrosse Club and all of its teams, including receipts, budgets, invoices, and paid receipts for (5) years, make disbursements as authorized by the Board in accordance with the budget adopted by the Club. The Treasurer shall present a financial statement at the General Membership meetings and Board meetings, maintain records of registration fee payments, and the moneybox for events as needed. The Treasurer shall also be responsible for conducting an annual audit.

2.3.9 Secretary

The Secretary shall keep a record of all Board of Directors and General Membership meetings and provide it to the Board. The Secretary is responsible for developing, managing and maintaining club documents used to conduct business and scheduling meetings, venues and other facilities to support club operations at all levels.

2.3.10 Registrar

The Registrar shall work with the Director of Technology and Treasurer to perform all the necessary functions associated with registering players, including but not limited to ensuring registration tools are available on the club website, payments and refunds are appropriately processed, and team rosters are kept updated with currently registered players.  Responsible for ensuring registered players are eligible to play with Everett Lacrosse Club subject to any rules that govern such eligibility as a result of the Club’s membership in affiliated organizations and will work with the respective President of High School or VP of Youth, Director/Officer on resolving eligibility issues.

2.3.11 Director of Technology

The Director of Technology shall be responsible for the digital systems used to manage the business of the Club, including but not limited to the Club website, email marketing platform, email and file management systems, social media accounts, and Club scheduling and communication tools.  They shall work with the Director of Community Engagement to provide appropriate access to Club systems to enable the effective dissemination of information to the public.

2.3.12 Director of Community Engagement

The Director of Community Engagement shall be responsible for the planning and execution of Club fundraising activities, sponsor acquisition and management, and communications with the public via channels such as social media and email.

2.3.13 Director of Equipment

The Director of Equipment shall be responsible for acquisition and maintenance of field equipment, and shall coordinate with relevant members of the board and other volunteers to ensure fields are properly equipped for all practices and games.  They shall also be responsible for acquisition, inventory, maintenance, and checking in and out of rental equipment issued to players.

SECTION 3: BUDGET AND FINANCES

3.1 Fiscal Year

The fiscal year of the organization shall be from October 1st to September 30th.

3.2 Budget

The budget for the current fiscal year shall be developed by the Treasurer in partnership with the other Board members.  A cash reserve of no less than $2,500 shall be maintained (at fiscal year-end) to sustain the organization and allow it to meet its annual expenses. No deficit budget shall be approved by the board unless sufficient cash reserves exist to cover the shortfall and still maintain the minimum cash reserve. The final budget for the upcoming fiscal year must be approved by the Board of Directors on or before September 30th and before any funds can be distributed for the fiscal year.

3.3 Mandatory Team Service or Buy-Out

Parents of players will be required to provide volunteer support services such as game timekeepers, stat book, and field set up and take down. In its discretion, the Board may establish a monetary "buy out" for cash contribution to the Everett Lacrosse Club in lieu of mandatory team service.

3.3 Expenditure of Non-Budgeted Funds

The Board of Directors may authorize expenditures of funds belonging to the Organization for non-budgeted expenses when the amount does not exceed One Thousand Five Hundred ($1,500.00) Dollars. Non-budgeted expenditures greater than One Thousand Five Hundred ($1,500.00) Dollars must be approved by a majority of the members of the Organization who are present at a general membership meeting.

3.4 Loans and Borrowing Authority

No loans shall be contracted on behalf of the corporation and no evidence of indebtedness shall be issued in its name unless authorized by a resolution of the Board of Directors. Such authority may be general or confined to specific instances.

3.5 Treasurer's Report

A Treasurer's report shall be present at every Board of Directors meeting and General Organization meeting.

3.6 Fundraising

All Fundraising and disbursements shall comply with requirements set forth by any leagues or associations of which the Club is a member, as applicable. All fundraising expenditures are to be documented with receipts and maintained on file by the Treasurer.

3.7 Dues

Annual dues will be set during the budgeting process mentioned in Section 3.2 above and will be determined by considering the Organization’s cash reserves, number of potential players, and estimated expenses.

3.8 Bank Accounts

Bank account check disbursements will require 1 officer signature for budgeted items and 2 officer signatures for non-budgeted items. In addition, 2 officer signatures are required for all amounts in excess of $4,000.00. At least 2 current elected officers should remain on the bank signature card at all times. Two family members cannot have signature privileges on the bank account.

3.9 No Guarantees of indebtedness

No Officer shall be authorized to enter into any indebtedness or guarantee of indebtedness on behalf of the Everett Lacrosse Club or its General Membership.

SECTION 4: AMENDMENT OF BYLAWS

The bylaws of the Everett Lacrosse Club may be amended, altered, or repealed by an affirmative vote of a majority of the full board of directors at any regular or special meetings of the board.  For this purpose, “full board of directors” means all non-vacant board positions.  Non-vacant board positions whose current office-holder is not in attendance shall be counted as abstentions in any vote to amend, alter, or repeal the bylaws.

SECTION 5: INDEMNIFICATION

5.1 Pursuant to RCW 24.03.043, and to the full extent permitted by the Washington Business Corporation Act and the Articles of Incorporation, the corporation shall indemnify any director, officer, or person who was or is a party or is threatened to be made a party to any civil, criminal, administrative, or investigative action, suit or proceeding (whether brought by or in the right of the corporation or otherwise) by reason of fact that he or she is or was a director or officer of the corporation or is or was serving at the request of the corporation as a director or officer of another corporation, against expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by him or her in connection with such action, suit or proceeding. The Board of Directors may, at any time, approve indemnification of any other person which the corporation has the power to indemnify under the Washington Business Corporation Act.

5.2 Notwithstanding the above, nothing herein shall eliminate or limit the liability of a director for acts or omissions that involve intentional misconduct by a director or a knowing violation of law by a director, for conduct violating RCW 238.08.310, or for any transaction from which the director will personally receive a benefit in money, property, or services to which the director is not legally entitled.

5.3 The indemnification provided by this section shall not be deemed exclusive of any other rights to which a person may be entitled as a matter of law or by contract.

SECTION 6: MISCELLANEOUS

6.1 Effective Date. These bylaws shall be effective upon execution.

6.2 Location. The principal office of the corporation shall be located at 11014 19th Ave SE, Suite 8 PMB 178, Everett, WA 98208. The corporation may have such other offices, either within or without the State of Washington, as the board of directors may designate.

6.3 Secretary Certification. Any person dealing with the corporation may rely upon a copy of any records of the proceedings, resolutions, or votes of the board of directors, when certified as accurate by the secretary of the corporation.

6.4 Emergency Bylaws. Unless the Articles of Incorporation provide otherwise, the board of directors of the corporation may adopt bylaws to be effective only in an emergency defined below. The emergency bylaws may make all provisions necessary for managing the corporation during the emergency, including, without limitation:

  1. Procedures for calling a meeting of the board of directors;

  2. Quorum requirements for the meeting;

  3. Designation of additional or substitute directors;

  4. Modification of the lines of succession to accommodate the incapacity of any director, officer, employee, or agent; or

  5. Relocation of the principal office, designation of an alternative principal or regional offices or authorization of the officers to do so.

All provisions of the regular bylaws consistent with the emergency bylaws remain effective during the emergency. The emergency bylaws are not effective after the emergency ends. Corporate action taken in good faith in accordance with the emergency bylaws binds the corporation and may not be used to impose liability on a corporate director, officer, employee, or agent.

An emergency exists for purposes of this section if a quorum (as defined in Section 2.2.4) of the corporation's directors cannot readily be assembled because of some catastrophic event.

SECTION 7: COMPLIANCE

7.1.0 Club Compliance

Club board, staff, players, and sites are to have the following compliances. These requirements are enforced by the club board requiring a majority board vote on disciplinary measures.

  1. All sites to have basic first aid materials with established emergency/first aid plans,

  2. All board members and coaching staff to have a ‘green light’ criminal background check,

  3. All coaches to have a minimum of US Lacrosse Level 1 Certification, SCA (sudden Cardiac Arrest) training and Concussion awareness training; which includes Teaching proper age appropriate sport techniques, Player Safety and Injury Prevention, Player Conditioning, Hydration and Nutrition, Emotional needs of Children, Positive coaching techniques including child abuse prevention and drug, alcohol, and tobacco prevention.

  4. All players and coaches/club staff to sign annually and abide by a code of conduct,

  5. A minimum 2 Adult coaches/club members is required at all player events/sites with a minimum of 1 having current CPR, AED and first aid training/certification.

ADOPTED: 2024-06-19